Initiation (February – March: Complete): The Project Proponent and local host will discuss shared tasks, including the division of duties such as coordinating with participants, venue preparations, assembly of abstract book, printing of streamers, providing for refreshments and meals, etc. The local host and proponent will draft and sign letters of intent, to clarify intended roles. APEC funding will be applied for via PPSTI.
Actions: letter of intent, Project Concept Note.
Initial planning (April - May): The proponent will convene an Organizing Committee composed of experts and leaders in the field of climate prediction and applications to agriculture. The Committee will act as an advisory body on the content and design of the workshops and sessions. The proponent will also liaise with the chairs and key contacts of the Policy Partnership on Food Security to scope out opportunities for cross-fora collaboration. Potential workshop speakers will be identified using a collaborative process, integrating the input of various contributors including the proponent, the local host, key scientists, the APEC Business Advisory Council, and others. APEC funding process will be continued.
Actions: speaker invitations, Project Proposal
Program development (May - August): The Project Proponent and local host will discuss shared tasks, including the division of duties such as coordinating with participants, venue preparations, assembly of abstract book, printing of streamers, providing for refreshments and meals, etc. The proponent will then contact the local hosts about arrangements for the venue, accommodations and local transportation. The local host will estimate costs and make the necessary reservations. An announcement of symposium objectives and proceedings will be released and invitations will be issued. Speakers will be chosen from potential list and invited.
Actions: reservations, first announcement, invitations, logistic arrangements
Communication with participants (June - July): The proponent will set up an online form for participant registration and submission of abstracts and presentations. Participant registration and upload of abstracts will commence. Official letters of invitation from the local host will be issued in order to secure a Peruvian visa.
Actions: online form, abstracts, visa invitation letters
Monitoring and tracking of progress (July - August): Registration of participants will be monitored and workshop sessions will be organized. All information regarding accommodation, transportation, reception, the program draft, etc. will be communicated to participants in a second announcement. Project Overseer (PO) justifications for non-APEC participants will be sent for APEC Secretariat approval (if needed). The proponent will work closely with the PPSTI Program Executive on airfare approvals. A monitoring report detailing the progress of activities will be prepared and submitted to APEC by August 1.
Actions: second announcement, monitoring report, PO justifications (if needed), participant list.
Survey (July - August): A pre-symposium survey will be developed with the input of relevant experts on climate science, agriculture, fisheries and policy. Questions will inquire about key challenges, concerns, and opportunities for change. Respondents will include members from the potential speaker list, relevant APEC fora (PPSTI, PPFS, ATCWG, and OFWG), and all invited participants. Results will be collected in August and distributed during the symposium. These results will be included in final proceedings.
Actions: pre-symposium survey.
Conduct symposium (September): A press release will be issued by the organizers and local host. Final preparations for venues, sessions, program, etc. will be made. The symposium will occur over three days, from September 16-18, 2016 in Piura, Peru. Results will be shared with the Food Security Ministerial Meeting on September 26, 2016.
Actions: press release, symposium, summary of policy recommendations.
Follow-up activities (October): The proponent will send reimbursement announcements and thank you notes to participants.
Actions: communications to participants, reimbursements.
Evaluation (November): Proceedings, workshop modules, presentations, and other materials will be edited and uploaded to the APEC Climate Symposium website and distributed as per section 8 of this proposal. An internal evaluation will be conducted by APCC staff and local hosts based on assessments and APEC survey forms completed by participants. A completion report will be sent to APEC before February 1 of the following year.
Actions: proceedings, presentation files, symposium feedback survey results, completion report.
APEC Climate Symposium Program Outline:
Friday, September 16, 2016: Opening Ceremony and Keynote Speeches
Session I. Utilizing Climate Science in Agriculture: Impacts of Extreme Weather Events and Seasonal Phenomena on Agriculture
Increased climate variability and extreme weather events due to climate change have important effects on the agricultural systems of the Asia-Pacific region, with small communities of developing economies being most vulnerable to these changes. Seasonal climatic phenomena like the El Niño–Southern Oscillation have significant impacts on regional food security, particularly through extreme weather events such as droughts and floods. While there are still great challenges to solve, recent improvements in climate monitoring and observation systems increases the ability for agricultural decision-makers to respond intelligently to and manage extreme weather and climatic events. Thus, promoting climate science based agricultural policies on extreme weather events and adopting innovative technologies of climate-smart agriculture are essential next steps required for achieving sustainable agriculture and food production in the region. This session will therefore focus on the role that climate science can play in defining short-term to seasonal agricultural decisions.
Saturday, September 17, 2016: Session II. Employing Climate Science for Long-Term Agricultural Planning
Food security issues in developing economies in the APEC region will be exacerbated by the impact of climate change. These effects go beyond extreme weather events discussed in Session 1 and may include significant shifts in meteorological patterns, resulting in other large-scale changes in agricultural sectors. While this is widely accepted as integral information for sustainable agriculture and food security, there are still significant gaps in translating climate information from scenarios into long-term agricultural policy development, particularly on a local scale. Many economies lack the awareness or capacity to reap the benefits from advances in climate modelling and downscaling. Exploring the challenges and opportunities in long-term agricultural planning will help bridge this gap, thus facilitating the use of climate information by policy-makers. This session will therefore compliment Session 1 by examining the practical application of climate science for long-term agricultural planning, with the intention of bridging gaps between science and policy.
Session III. Long-term solutions for fisheries vulnerable to climate change.
Rising ocean temperature and acidity rapidly alters aquatic ecosystems. These changes threaten marine organisms and fisheries by affecting fish habitats, production, and distribution. Fishing industries of APEC economies, particularly those in development, are at high risk and proper decisions on policy should be made immediately for sustained economic growth. In this session, current and expected climate change challenges for fisheries will be introduced and long-term solutions to maintain healthy ocean ecosystems and enhance food security will be discussed.
Sunday, September 18, 2016: Wrap-up Session and Final Discussions
Key points and major conclusions from the previous sessions will be synthesized for the wrap-up session, A focused discussion will be held to connect these concepts and help bring together priority policy recommendations, providing an intelligent close to the symposium. This will be summarized in the event proceedings.